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The Blog

Check out the latest news about Paper Processing.

 

Loaner Car and Identity Theft… how they could they be related?

Unfortunately in the past year, I have spent too much time in a car provided by the dealership (loaner car) where I purchased my new car. The one thing I consistently notice is each time I get in it and lean over to put the rental agreement in the glove box I find the previous drivers did the same thing because their rental agreements are still there!

Rental agreements have your name, address, driver’s license number, date of birth, car insurance company & policy number on them? These are all things legitimately required by the dealership to legally allow you to drive their vehicle. Maybe you are thinking the dealership should clean those out and make sure the information is properly destroyed. Yes, that would be a good practice for dealerships but the bottom line is no one is as concerned about the safety of your identity as you are and this is a reminder to remain vigilant in protecting it.

If you are one of the last 4 people who drove the loaner I’m driving now, rejoice, I have pulled the rental agreements and will shred them on a shredder that we sell here at Brewer Company. Maybe I should take a shredder with me when I return this loaner and show them just how quickly and easily the information can be destroyed!

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Would a breach in security at your company tarnish your reputation?

Company policies protect customer and company information on file but what is being done with the information no longer needed? Proper and immediate destruction is optimal although many companies rely on outside vendors to destroy such information. Be aware that once the information leaves your company the “chain of ownership” is broken. If that information is stolen, lost or not properly destroyed your company is still liable. Having a high quality shredder in house provides immediate destruction of information and keeps your good reputation polished.

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Folding and Inserting!

Is it time to automate your mailings and cut down on the time you spend preparing your outgoing mail? Do you want to boost your productivity and have your mailings look more professional? A Folder-Inserter can take one sheet or multiple sheets, return envelopes or flyers and fold and insert them into an envelop for you! Maybe you have an old worn out folder inserter that is time to service or replace? We offer new and used folder-inserter solutions for small to large volumes. Please contact us today for a free on-site assessment of your application. 

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Popular Shredder Now Includes Free Automatic Oiler!

MBM Corporation announced that the popular Destroyit 4002 cross-cut centralized office shredder will now be equipped with an automatic oiling system. The automatic oiler further enhances the performance and value of this hard working shredder by ensuring the cutting shafts are optimally oiled at all times. 

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New Archive Studio!

It’s award-winning!  Archive Studio™ document management software has much to offer without putting a heavy burden on IT. The types of tools it provides are appealing to the new generation of users that like to collaborate and synchronize files from their mobile devices.

Take a look at the productivity enhancing features DocuLex’s Archive Studio includes:

Document Management regardless of location or system, securely capture, manage and share electronic content, while significantly increasing efficiency and productivity. Reduce costs associated with maintaining paper and unstructured electronic files across your organization.

Automatic Records Retention Policy Management simplify and automate electronic records management. Retention rules are immediately associated with each document as they are entered. Documents are archived, destroyed and even placed on litigation hold per the user’s specifications.

Email Archiving on-demand or on-premise for email storage management, legal discovery, compliance, and policy-based corporate governance needs. Reduce the demands on Exchange and eliminate PST files, while providing an unlimited browser-based mailbox for users.

Compliance Automation ensure users are adding business critical documentation in a uniform and consistent manner. Archive Studio provides audit trail/user activity reports, automatic records retention policy management and version control.

Content Control – electronic, scanned and email documents are managed from a central repository that provides secure access anytime, from any location. Archive Studio enables access from 3rd Party software products, such as MS Office and Outlook. Archive Studio facilitates document collaboration internally and externally, and can designate Administrator sets and manages user access and permissions.

Workflow as in business process automation. Archive Studio ensures documents and decision making events move at the necessary pace for your organization. This allows for visual inspection, canned responses and time limits with alternate user notifications.

Collaboration WorkSpace, a feature in Archive Studio, provides enhanced internal collaboration with the bonus of user invitations. Content remains searchable to the user population. Shareportal, another feature in Archive Studio, eliminates the need for FTP transfers, email inbox size limits, couriers and overnight services by providing your clients, vendors and/or partners access to review documentation through a secure link.

Business Continuity/Disaster Recovery – whether it is an unexpected audit, litigation or natural disaster, your organization’s business-critical documentation/content remains accessible via web browser. Comprehensive, scalable and secure document management with high-availability, archiving and fail over capabilities make Archive Studio a must have for any continuity and disaster recovery plan.

Image and Electronic Capture – the capture and standardized indexing of documentation is key for any document management program. Users of all levels need a productive, user-friendly process for capturing electronic, scanned and email documents. Users seamlessly capture and index data from network folders, copier/scanner devices, 3rd party software and email with Archive Studio.

 

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